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Transaction Coordinator Job Opening

At Lanier Property Group, we look forward to Mondays. We love working alongside each other to make a difference in the lives of our clients. We have the honor and joy of helping people find their dream home: the place where they will raise their family, create memories, host friends, and celebrate holidays.

We are looking for a highly organized Transaction Coordinator who is passionate about helping others realize the rewards of home ownership and who is willing to be a go-to for clients, agents, and vendors alike throughout the process. Primary responsibilities for this position include assisting real estate agents on our team with all aspects of the deal (from contract to closing), building and maintaining relationships with clients and vendors throughout the transaction process, scheduling closings, inspections, repairs, and handling any other issue(s) that may pop up! Sounds like a lot? It is! But we know the right person will thrive in this sometimes hectic, yet always rewarding environment. 

We hope this hire will not only work within our current systems, but improve them to create new processes where needed. They will thrive in a fast-paced environment and are equally good at working alone and collaboratively. We’re looking for someone who is calm under pressure, flexible, personable, detail oriented, respectful of confidentiality, organized, and proactive. Does this sound like the rewarding career and environment you’re looking for? Then we want to talk to you!

About Us

Lanier Property Group is an award-winning real estate team based in Wilmington, NC. We are committed to exceeding our client’s expectations during their journey to a new home. Our team works collaboratively to give our clients a seamless real estate experience and make one of life’s biggest decisions less stressful and more enjoyable. Our commitment to hard work and excellence can be seen in our 290+ five-star reviews on Zillow and Google. As a team, we consider ourselves life-long learners and are always striving to improve. At Lanier Property Group, we have intentionally created a culture of care for one another. We come to work with positive attitudes. We enjoy working hard AND having fun, all while going above and beyond for our clients.

Job Responsibilities

  • Assist our real estate agents by managing all aspects of the deal from contract to closing

  • Build relationships with area vendors such as attorneys, home inspectors, surveyors, lenders, etc. 

  • Complete all company-required paperwork for the corresponding deals

  • Maintain transaction rooms and files on behalf of agents

  • Manage emails and text message communication from agents, lenders, clients, and vendors 

  • Schedule home inspections, pest inspections, closings, and surveys

  • Send introductory emails to clients and keep the buyer’s lender, seller’s agent, attorney, and client informed throughout the transaction 

  • Send lender and attorney homeowners insurance information, invoices for inspections, and other applicable work to be paid at closing

  • Provide the client termite bond and warranty info

  • Help coordinate repairs, credits, etc., and order the home warranty

  • Find HOA covenants and restrictions for clients

  • Complete and email closing information sheet to closing attorney

  • Handle and coordinate backup offers, mail-away closings, 1031 exchanges, and leases/leasebacks 

  • If an entity is purchasing the property, ensure all documents are in place and all parties are aware 

  • Send clients all paperwork, pre-inspection checklist, and pre-closing checklist 

  • Be sure that wiring instructions are sent from the attorney to the lender

  • Schedule 72-48-hour walk-through with the client and coordinate the handoff of the home keys, garage door openers, pool keys, etc.

  • Email the client to remind them of directions to the attorney's office, field any questions, and ensure utility transfers

  • Deliver all checks and get appropriate signatures throughout the deal


  • 2+ year(s) in real estate or a closely related field 

  • Excellent verbal and written communication skills 

  • Motivated self-starter with strong project management skills

  • Be fast and accurate

  • Possess strong attention to detail

  • Have strong customer service skills

  • Be proficient with technology including Microsoft Office and Google Apps 

  • Have experience with FlexMLS, Basecamp, Docusign, Showingtime and Google Drive

We'd love it if you also have:

  • Experience with transaction coordination or project management

  • An active NC Real Estate License

  • Experience with other real estate specific technology

Job Details and Benefits 

This is a full-time, salaried role with competitive compensation. We do require our Transaction Coordinator to work from the office, located in beautiful Wilmington, NC on 117. Hours are Monday through Friday, 8:30am-5:00pm, with potential night and weekend work (from home) required. We offer benefits including health, dental, vision, long-term disability, short-term disability, and life insurance, as well as a retirement account with company matching.

To Apply

Can’t wait to jump in and get started? Apply by sending your resume and cover letter to [email protected].

Please no calls or in-person drop offs. 

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